Notice of PAM EXTRAORDINARY GENERAL MEETING (EGM) on 27 April 2019

Last Updated on Tuesday, 16 April 2019 13:08

EXTRAORDINARY GENERAL MEETING OF PERTUBUHAN AKITEK MALAYSIA
SATURDAY, 27 APRIL 2019, AT 12.00 P.M. AT DEWAN PRESIDEN, LEVEL 2, PAM CENTRE, 99L JALAN TANDOK, 59100 KUALA LUMPUR.

NOTICE IS HEREBY GIVEN that pursuant to Clause 7.4 of the PAM Constitution, the Council has decided to convene an Extraordinary General Meeting (EGM) of Members to be held on Saturday, 27 April 2019, at 12.00 p.m., at Dewan Presiden, Level 2, PAM Centre, 99L Jalan Tandok, 59100 Kuala Lumpur.

The purpose of the Extraordinary General Meeting is to table to Members the following resolutions for amending the PAM Constitution and Bye-Laws, to be approved by a two-third majority of Corporate Members present at the EGM. Once the Resolution is passed by the Members at the EGM, the amendments shall be submitted to the Registrar of Societies (ROS) for approval before adoption by PAM.

PREAMBLE

During PAM Council 2018-2019 term, the following proposals for the amendments to the PAM Constitution and Bye-laws were tabled and endorsed by Council to be presented to members at an EGM:

Resolution 1 is to make corrections to cross referencing, typographical, grammatical and definition errors.

Resolution 2 is a new provision that waives the entrance fee for Graduate Members to upgrade their membership to Corporate. The objective of this amendment is to encourage and facilitate an existing PAM Graduate Member to upgrade to Corporate Membership.

Resolution 3 is a new Bye-law on the conduct of members during campaigning, voting and post-voting period at the PAM Elections.

Resolution 4 is a new Bye-law to resolve complaints associated with the conduct of candidates and members during campaigning, voting and post-voting period at the PAM Elections.

Resolution 5 is a proposed revised Bye-law for improvement in the Constitution to allow for clarification of the definitions of the terms and provisions to expedite the disciplinary action process

Resolution 1: CORRECTIONS TO CROSS REFERENCING, TYPOGRAPHICAL, GRAMMATICAL AND DEFINITION ERRORS

It is hereby resolved that the amendments to PAM Constitution for improvements and corrections to cross referencing, corrections to typographical and grammatical errors in the Constitution (refer to Appendix 1) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Items that fall under this resolution are as follows:

• Resolution 1(a) : Clause 3.0 – Objects and Powers
• Resolution 1(b)(i) : Clause 4.2 – Qualifications for Corporate Membership
• Resolution 1(b)(ii) : Clause 4.3 – Qualifications for Non-Corporate Membership
• Resolution 1(b)(iii) : Clause 4.4 – Use of Suffixes
• Resolution 1(b)(iv) : Clause 4.5 – Qualification Examinations
• Resolution 1(b)(v) : Clause 4.6 – Election of Members
• Resolution 1(c) : Clause 5.1 – Termination of Membership
• Resolution 1(d) : Clause 7.11 – Mode of Deciding Resolution
• Resolution 1(e) : Clause 8.20 –Vacation of Office by Office Bearers or Ordinary Member on Council
• Resolution 1(f) : Clause 13.0 – Dissolution
• Resolution 1(g) : Clause 14 – Establishment and Dissolution of Branchs
• Resolution 1(h) : Clause 15 – General Meeting of Branchs
• Resolution 1(i) : Clause 16 – Committee of Branchs
• Resolution 1(j) : Clause 18 – Branchs Financial
• Resolution 1(k) : Clause 19 – General Provisions Regarding Branchs
• Resolution 1 (l) : Clause 26 – PAM Bye-laws
• Resolution 1(m) : Clause 1.0 – Preamble
• Resolution 1(n) : Clause 3.0 – Qualifications and Application for Membership
• Resolution 1(o) : Clause 4.0 - Examination
• Resolution 1(p) : Clause 5.0 – Certificate of Membership
• Resolution 1(q)(i) : Clause 11.11 – Council to Decide
• Resolution 1(q)(ii) : Clause 11.12 – Disciplinary Committee’s Own Action
• Resolution 1(r) : Clause 12.0 – Election Rules and Procedures
• Resolution 1(s) : Clause 13.0 – Guidelines for Application or Recommendation for Fellow Membership
• Resolution 1(t) : Clause 14.1 – Mode of Deciding Matters Via Circular Resolution Circulated Through Email
• Resolution 1(u) : Clause 14.2 – Rights to Vote by Council Members Via Circular Resolution through Email

Resolution 2: PROPOSED WAIVER OF ENTRANCE FEE FOR GRADUATE MEMBER UPGRADING TO CORPORATE

It is hereby resolved that the amendments to PAM Byelaws to allow for a provision for the waiver of Entrance Fee for a Graduate Member upgrading to the Corporate Category (refer to Appendix 2) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 3: PROPOSED NEW BYE-LAW 12.5 - PAM ELECTIONS CODE OF CONDUCT OF MEMBERS, CANDIDATES, CAMPAIGNING & VOTING

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for a provision for the code of conduct of members, candidates, campaigning and voting (refer to Appendix 3) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 4: PROPOSED NEW BYE-LAW 12.6 - PAM ELECTIONS COMPLAINT RESOLUTION

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for a provision for a complaint to be lodged in relation to the PAM Elections matters (refer to Appendix 4) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 5: PROPOSED REVISED BYE-LAW CLAUSE 11.0 - DISCIPLINARY INQUIRY

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for clarification of the definitions of the terms and provisions to expedite the disciplinary action process (refer to Appendix 5) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

• Resolution 5 (a)(i) : Clause 11.1 - Ground for Dismissal
• Resolution 5 (a)(ii) : Clause 11.2 - Preliminary Inquiry
• Resolution 5 (a)(iii) : Clause 11.3 - Committee of Inquiry
• Resolution 5 (a)(iv) : Clause 11.11 - Council to Decide

Once the resolutions are passed by members at the EGM, the amendments shall be submitted to the Register of Societies (ROS) for approval before adoption by PAM.

Appendix 1-5

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53rd ANNUAL GENERAL MEETING (AGM) OF PAM

Last Updated on Wednesday, 17 April 2019 16:25

NOTICE IS HEREBY GIVEN THAT THE 53rd ANNUAL GENERAL MEETING (AGM) of the Pertubuhan Akitek Malaysia will be held on Saturday, 27 April 2019, at 10.00 a.m., at Auditorium Dewan Presiden, Level 2, PAM Centre, 99L, Jalan Tandok, 59100 Kuala Lumpur.

Kindly note that attendance at the Annual General Meeting entitles members to one (1) CPD point. Breakfast will be served from 9.00 a.m. until 10.30 a.m. Lunch will be served after the conclusion of the Extraordinary General Meeting which is scheduled to commence at 12.00 p.m.

AGENDA

1.0 MINUTES

1.1 To confirm the Minutes of the 52nd Annual General Meeting held on 21 April 2018.

1.2 Matters arising from the Minutes of the 52nd Annual General Meeting held on 21 April 2018.

2.0 REPORTS

2.1 To receive the Annual Report of the Council for 2018 - 2019.

3.0 ACCOUNTS

To receive, and approved, to pass the accounts for the year ended on 31st December 2018.

4.0 ELECTION OF OFFICE BEARERS AND COUNCIL MEMBERS FOR 2019 - 2020

4.1 To elect a President.

4.2 To elect a Deputy President.

4.3 To elect a Vice President.

4.4 To elect an Honorary Secretary.

4.5 To elect an Honorary Treasurer.

4.6 To elect not more than thirteen Ordinary Members of Council.

4.7 To endorse the four (4) Chapter Representatives: -

i) Northern Chapter
ii) Southern Chapter
iii) Sarawak Chapter
iv) Sabah Chapter

5.0 ELECTION OF AUDITORS

5.1To elect an Auditor.

6.0 TO TRANSACT ANY OTHER BUSINESS FOR WHICH DUE NOTICE HAS BEEN GIVEN IN ACCORDANCE TO THE RULES

6.1 RESOLUTION FOR THE ESTABLISHMENT OF THE PAM EAST COAST CHAPTER

Council, at its 9th meeting of the term 2018-2019, held on 22 February 2019, agreed to propose to the AGM for the formation of the PAM East Coast Chapter according to PAM Constitution clause 14.0(a):

14.0 CHAPTERS

1. The Council may at their discretion, and upon receipt of a request from a minimum number of Corporate Members to be determined by the Council in relation to prevailing circumstances, resident in any state or regional area of Malaysia, and upon a majority resolution being passed at the Annual General Meeting or Extraordinary General Meeting, create a local Chapter of the Institute subject to the prior approval of the Registrar of Societies.

The built environment in the east coast region has seen a positive growth over the past few years and this has brought about to the increment in the numbers of architects practising in the states of Terengganu, Kelantan and Pahang. Furthermore, there are also a good number of graduate architects who are presently pursuing their LAM Part Ill Examination.

On this perception, the members in the above mentioned East Coast states of Malaysia believe that it is now crucial for the establishment of a PAM East Coast Chapter in-line with Clause 14 of the PAM's Constitution. The proposed Chapter will act as a platform to expand the primary objectives of PAM to this region and at the same time act as a collective voice and thus allowing the said members to make a more significant presence in the construction industry in the east coast of the peninsula. It is anticipated that by having this Chapter, the said members are also able to guide and promote more public awareness on the architectural profession and its benefits.

To further facilitate the establishment of the Chapter, the members have set up a pro tem committee that will act as representatives and liaisons with the PAM headquarters. The list of the pro tem committee is as follows:

The AGM to hereby approve the resolution for the establishment of the PAM East Coast Chapter.

Notice

PAM Annual Report 2018-2019 (updated as of 16 Apr 2019)

Reply Slip

13th ASIA PACIFIC ORCHID CONFERENCE 2019 (APOC 13) – INVITATION TO PARTICIPATE

Last Updated on Tuesday, 02 April 2019 10:06

24th – 28th July 2019, Borneo Convention Centre Kuching (BCCK)

Kuching City will be hosting the 13th Asia Pacific Orchid Conference (APOC) 2019 on 24 July to 28 July 2019 at the Borneo Convention Centre Kuching, Sarawak with the theme “Cultural Exchange Through Orchid”.

APOC’s objective is to achieve an international cooperation for trend in development and conservation of orchids in the Asia Pacific Region. An array of interactive programmes has been lined up for APOC 13.

Enclosed is the programme for your reference.

Programme