Tuesday, 18th June 2019,10:48:59pm

Notice of PAM EXTRAORDINARY GENERAL MEETING (EGM) on 27 April 2019

EXTRAORDINARY GENERAL MEETING OF PERTUBUHAN AKITEK MALAYSIA
SATURDAY, 27 APRIL 2019, AT 12.00 P.M. AT DEWAN PRESIDEN, LEVEL 2, PAM CENTRE, 99L JALAN TANDOK, 59100 KUALA LUMPUR.

NOTICE IS HEREBY GIVEN that pursuant to Clause 7.4 of the PAM Constitution, the Council has decided to convene an Extraordinary General Meeting (EGM) of Members to be held on Saturday, 27 April 2019, at 12.00 p.m., at Dewan Presiden, Level 2, PAM Centre, 99L Jalan Tandok, 59100 Kuala Lumpur.

The purpose of the Extraordinary General Meeting is to table to Members the following resolutions for amending the PAM Constitution and Bye-Laws, to be approved by a two-third majority of Corporate Members present at the EGM. Once the Resolution is passed by the Members at the EGM, the amendments shall be submitted to the Registrar of Societies (ROS) for approval before adoption by PAM.

PREAMBLE

During PAM Council 2018-2019 term, the following proposals for the amendments to the PAM Constitution and Bye-laws were tabled and endorsed by Council to be presented to members at an EGM:

Resolution 1 is to make corrections to cross referencing, typographical, grammatical and definition errors.

Resolution 2 is a new provision that waives the entrance fee for Graduate Members to upgrade their membership to Corporate. The objective of this amendment is to encourage and facilitate an existing PAM Graduate Member to upgrade to Corporate Membership.

Resolution 3 is a new Bye-law on the conduct of members during campaigning, voting and post-voting period at the PAM Elections.

Resolution 4 is a new Bye-law to resolve complaints associated with the conduct of candidates and members during campaigning, voting and post-voting period at the PAM Elections.

Resolution 5 is a proposed revised Bye-law for improvement in the Constitution to allow for clarification of the definitions of the terms and provisions to expedite the disciplinary action process

Resolution 1: CORRECTIONS TO CROSS REFERENCING, TYPOGRAPHICAL, GRAMMATICAL AND DEFINITION ERRORS

It is hereby resolved that the amendments to PAM Constitution for improvements and corrections to cross referencing, corrections to typographical and grammatical errors in the Constitution (refer to Appendix 1) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Items that fall under this resolution are as follows:

  • Resolution 1(a) : Clause 3.0 – Objects and Powers
  • Resolution 1(b)(i) : Clause 4.2 – Qualifications for Corporate Membership
  • Resolution 1(b)(ii) : Clause 4.3 – Qualifications for Non-Corporate Membership
  • Resolution 1(b)(iii) : Clause 4.4 – Use of Suffixes
  • Resolution 1(b)(iv) : Clause 4.5 – Qualification Examinations
  • Resolution 1(b)(v) : Clause 4.6 – Election of Members
  • Resolution 1(c) : Clause 5.1 – Termination of Membership
  • Resolution 1(d) : Clause 7.11 – Mode of Deciding Resolution
  • Resolution 1(e) : Clause 8.20 –Vacation of Office by Office Bearers or Ordinary Member on Council
  • Resolution 1(f) : Clause 13.0 – Dissolution
  • Resolution 1(g) : Clause 14 – Establishment and Dissolution of Branchs
  • Resolution 1(h) : Clause 15 – General Meeting of Branchs
  • Resolution 1(i) : Clause 16 – Committee of Branchs
  • Resolution 1(j) : Clause 18 – Branchs Financial
  • Resolution 1(k) : Clause 19 – General Provisions Regarding Branchs
  • Resolution 1 (l) : Clause 26 – PAM Bye-laws
  • Resolution 1(m) : Clause 1.0 – Preamble
  • Resolution 1(n) : Clause 3.0 – Qualifications and Application for Membership
  • Resolution 1(o) : Clause 4.0 - Examination
  • Resolution 1(p) : Clause 5.0 – Certificate of Membership
  • Resolution 1(q)(i) : Clause 11.11 – Council to Decide
  • Resolution 1(q)(ii) : Clause 11.12 – Disciplinary Committee’s Own Action
  • Resolution 1(r) : Clause 12.0 – Election Rules and Procedures
  • Resolution 1(s) : Clause 13.0 – Guidelines for Application or Recommendation for Fellow Membership
  • Resolution 1(t) : Clause 14.1 – Mode of Deciding Matters Via Circular Resolution Circulated Through Email
  • Resolution 1(u) : Clause 14.2 – Rights to Vote by Council Members Via Circular Resolution through Email

Resolution 2: PROPOSED WAIVER OF ENTRANCE FEE FOR GRADUATE MEMBER UPGRADING TO CORPORATE

It is hereby resolved that the amendments to PAM Byelaws to allow for a provision for the waiver of Entrance Fee for a Graduate Member upgrading to the Corporate Category (refer to Appendix 2) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 3: PROPOSED NEW BYE-LAW 12.5 - PAM ELECTIONS CODE OF CONDUCT OF MEMBERS, CANDIDATES, CAMPAIGNING & VOTING

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for a provision for the code of conduct of members, candidates, campaigning and voting (refer to Appendix 3) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 4: PROPOSED NEW BYE-LAW 12.6 - PAM ELECTIONS COMPLAINT RESOLUTION

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for a provision for a complaint to be lodged in relation to the PAM Elections matters (refer to Appendix 4) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

Resolution 5: PROPOSED REVISED BYE-LAW CLAUSE 11.0 - DISCIPLINARY INQUIRY

It is hereby resolved that the amendments to PAM Byelaws for improvement in the Constitution to allow for clarification of the definitions of the terms and provisions to expedite the disciplinary action process (refer to Appendix 5) are approved by PAM members at the PAM Extraordinary General Meeting on 27 April 2019.

  • Resolution 5 (a)(i) : Clause 11.1 - Ground for Dismissal
  • Resolution 5 (a)(ii) : Clause 11.2 - Preliminary Inquiry
  • Resolution 5 (a)(iii) : Clause 11.3 - Committee of Inquiry
  • Resolution 5 (a)(iv) : Clause 11.11 - Council to Decide

Once the resolutions are passed by members at the EGM, the amendments shall be submitted to the Register of Societies (ROS) for approval before adoption by PAM.